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CHECKLIST FOR JOB OPENINGS/CLOSINGS Title: Business Office Manager Date Opened: December 15, 1999 OUTSIDE ADVERTISEMENT: 1) a) Call Press Sun (798-1141) for Quote on Ad: $ 213.31 Press Sun 12/15/99 2) Approval of Ad by: C. Gordineer Ad Placed: 12/15/99 3) Purchase Order #1: 21202 #2: 12/15/99 4) E-mail copy of open job posting to B. Snyder for Web Page 12/22/99 5) E-mail closing of job posting to B. Snyder for Web Page 1/7/00 FROM THE JOB MASTER CONTROL LIST: 1) Assign Internal Memo Job Opening #00-117 & Prep for posting 12/15/99
2) Assign External Job Opening Letter #00-224 & Prep for mailing 12/15/99 Full Time Listing: xxx Part Time Listing: Mailed: 12/22/99 External Letter Not Required – Search Previously Done within 6 Months N/A 3) Assign EEO Applicant Log #111 & Prep for logging resumes 12/22/99 Job Closed: January 4, 2000 Hired: Naomi Rupright FROM THE JOB MASTER CONTROL LIST: 1) Assign External Job Closing Letter # 00-324 & Prep for mailing 1/4/00 Mailed: 1/4/00 2) Finalize EEO Applicant Log111 & Printout 5/10/00 3) Update Quarterly, Annual & FCC Reports 5/10/00 4) Prepare Letdown 1 Letters: Mailed: N/A 5) Prepare Letdown 2 Letters: Mailed: 5/10/00 6) Update and print Job Master Control List 5/10/00 PULL RESUMES AND DISCARD January 2001 (12 Months from Closing) ACCOUNTED FOR IN CALENDAR QUARTER: 1st Calendar Quarter 2000 Update: Cost Center Listing (Forms.149) __Ö __ Employee Listing __Ö __ Drivers License Listing __Ö __ Anniversary Listing __Ö __ Reception Desk Backup Listing __Ö __ NABET Notification _N/A__ Exempt Listing (Forms.213) __Ö __ New Employee Mug Request (FT Only) __Ö __ Staff Manual __Ö __ Accruals Setup __Ö __ Prepare Personnel Folder __Ö __ Accruals Advance List __Ö __ Prepare New Employee Packet __Ö __ TIAA/CREF Listing __Ö __ Assign Mailbox __Ö __
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